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About Zoom Connection, Disconnection, and Password Settings

About Zoom Connection, Disconnection, and Password Settings

By connecting with Zoom and adding it to the "Location/Video Conference" settings in the scheduling page, a Zoom meeting URL will be automatically generated when the schedule is confirmed, and both the event and Zoom URL will be registered in Google Calendar.

Connect with Zoom

1. Click "Connect" for Zoom in the Settings page

2. Click "OK"

Some browsers may block pop-ups. In such cases, please allow pop-ups.

3. Follow the instructions on the Zoom connection page

Please note the following:

Make sure the Google account you use for your Aitemasu account matches the Google account used for authentication on the Zoom connection page.
Do not connect one Zoom account to multiple Aitemasu accounts. Using the same Zoom account may prevent proper generation of meeting URLs.
If you're using an organizational Zoom account, please check these settings beforehand.

Follow the instructions on the Zoom connection page

4. After completing the process on the Zoom connection page, return to Aitemasu and click "Connect" again.

5. Zoom Connection Complete

When you see "Connected", the Zoom connection is complete.
However, Zoom URLs won't be automatically generated upon schedule confirmation yet. Please proceed to Generate Zoom Meeting URL upon Schedule Confirmation.

Disconnect from Zoom

1. Click "Disconnect" for Zoom in the Settings page

This will disconnect your Zoom connection.
If you encounter errors when generating Zoom URLs, try disconnecting and reconnecting.

Generate Zoom Meeting URL upon Schedule Confirmation

1. Click "Add" in the "Location/Video Conference" settings when creating a scheduling page

You need to complete Connect with Zoom beforehand.

2. Add "Zoom"

Once the screen shows this state, the setup is complete. Continue with normal scheduling, and the Zoom meeting URL will be automatically generated.

Important Notes about Zoom Accounts for Proxy Scheduling and "OR" Rule Scheduling

For proxy scheduling or scheduling using the "OR" rule, where users other than yourself might be assigned as the person in charge, all users specified as participants must complete Zoom connection in addition to adding Zoom in the "Location/Video Conference" settings when creating the scheduling page.

About Zoom Meeting URL Passwords upon Schedule Confirmation

All Zoom meeting URLs automatically have a 5-digit password set.
However, depending on the Zoom setting "Embed passcode in invite link for one-click join: ON/OFF", the meeting password display will vary.

Embed passcode in invite link for one-click join

When ON: In schedule confirmation notifications and confirmed data, the password is embedded in the URL as https://us02web.zoom.us/j/XXXXXXXXX?pwd=XXXXXXXXXXXXXXXXX, allowing one-click join to the Zoom meeting.
When OFF: In schedule confirmation notifications and confirmed data, the password appears as https://us02web.zoom.us/j/XXXXXXXXX (Password: 70134).